CITY OF MANASSAS PARK JOB OPPORTUNITY
Administrative Assistant - Community Development
Manassas Park is an independent jurisdiction in Northern Virginia, approximately 30 miles southwest of Washington, DC. The city borders Prince William County and the City of Manassas. Manassas Park offers citizens an established community along with the prospects of significant future residential and commercial development. The desirable living features such as neighborliness and community pride in a small, progressive city environment add to the city’s charm.
The City of Manassas Park is accepting applications for the position of Administrative Assistant in the Department of Community Development. The essential function of the position within the organization is to provide technical and routine administrative support within the Department of Community Development. The position is responsible for assisting the Zoning Administrator in processing zoning and land use applications, disseminating plans and documents, and providing general administrative assistance to staff in Community Development to include supporting the Permit Technician with customer service, permit processing and the calculation of fees. The position executes the Development Services bi-weekly payroll process, creates/updates internal tracking mechanisms, compiles/inputs data, processes transactions, and supports the division manager with bi-weekly and monthly reporting. The position provides technical support, administration, and general oversight of the department’s permit and case management software program, utilizes the asset management program for requests and reporting, performs expense entry and monitoring in the credit management program, and performs expense and receivables management activities in the City’s enterprise resource platform.
All positions at the City of Manassas Park require a customer service mindset, in accordance with the Customer Service related focus of the city.
Specific Duties and Responsibilities
The list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.
- Provides administrative support to supervisor and other staff throughout the organization, including scheduling appointments and meetings, preparing correspondence, crafting memos, troubleshooting technical issues, and providing periodic project support functions.
- Coordinates with staff and customers to ensure efficient and accurate transactions; creates and updates internal tracking documents to support division leader’s abilities to input and monitor both operational and personnel related expenditures.
- Receives telephone calls and visitors; provides information, resolves problems/issues, directs calls/visitors to appropriate personnel, assists with form completion, and takes messages as needed.
- Gathers and maintains information/data, both written and digital, to support proper documentation protocols.
- Prepares and maintains records/files; processes daily paperwork.
- Implements and manages a digital archive of plans, permits and other records. Maintains database, enters data, synthesizes multiple data sets, and coordinates programs/operations for area of responsibility.
- Attends or conducts staff and other professional meetings to exchange information; takes and transcribes meeting minutes; conducts training classes for senior staff.
Knowledge, Skills and Abilities Required
- DATA RESPONSIBILITY: “Data Responsibility” refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
- Compiles, examines, or evaluates data or information and possibly recommends action based on results. Proficient with spreadsheets and creating formulas and pivot tables to manage data.
- PEOPLE RESPONSIBILITY: “People Responsibility” refers to individuals who have contact with or are influenced by the position.
- Supervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.
- ASSETS RESPONSIBILITY: “Assets Responsibility” refers to the responsibility for achieving economies or preventing loss within the organization.
- Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.
- MATHEMATICAL REQUIREMENTS: “Mathematics” deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.
- Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.
- COMMUNICATIONS REQUIREMENTS: “Communications” involves the ability to read, write, and speak.
- Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization. Communicates technical information to a non-technical audience.
- COMPLEXITY OF WORK: “Complexity of Work” addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.
- Performs semi-routine work involving set procedures and rules, but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
- IMPACT OF DECISIONS: “Impact of Decisions” refers to consequences such as damage to property, loss of data or property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.
- Makes decisions with moderate impact: Responsibilities typically require adaptation of procedures, processes, tools, equipment and techniques to meet the specialized requirements of the position.
- EQUIPMENT USAGE: “Equipment Usage” refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.
- Handles equipment or work aids involving moderate latitude for judgment as computers; software programs such as word processing, spreadsheets or custom applications; printers; complex copiers; facsimile machines; and other similar equipment.
Minimum Education, Training, and Experience
- Requires high school diploma or GED.
- One year of college or vocational school education in business administration or a closely related field.
- Valid Driver’s License.
- Requires two years of related experience.
- Bilingual in Spanish (Preferred).
The City of Manassas Park is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Manassas Park will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
- Requires sedentary work involving standing or walking for brief periods, and some dexterity in operating office equipment.
- The position requires normal visual acuity and field of vision, hearing speaking, and color perception.
Authorized hiring range: $36,500.00 - $48,000.00
If you are interested in becoming a member of our team, you must complete an application form and submit it to the City of Manassas Park, Human Resources Department, One Park Center Court, Manassas Park, VA 20111 or fax/email: 703-335-1405 / firstname.lastname@example.org
You may obtain an employment application by going to the following link: http://cityofmanassaspark.us/about-manassas-park/city-departments/human-resources/application-forms-and-addendums.html
To be considered for the current hiring process you must have your application submitted to the Human Resources Department by Friday, August 27, 2021 close of business.
The City of Manassas Park is committed to ensuring diversity in its workplace, and candidates from diverse backgrounds are strongly encouraged to apply.