OFFICIAL MINUTES OF THE PUBLIC HEARING HELD BY THE MANASSAS PARK GOVERNING BODY ON TUESDAY, FEBRUARY 4, 2003 AT 8:30 PM AT CITY HALL, ONE PARK CENTER COURT MANASSAS PARK, VIRGINIA
1. Roll Call:
William J. Treuting, Jr., Mayor
Kevin P. Brendel, Vice Mayor
William R. Wren
Vonna L. Privett
I. Allen Correll
Michael R. Bunner
Noreen C. Slater
Absent: None
Also Present:
Lana A. Conner, City Clerk
David Reynal, City Manager
Dean Crowhurst, City Attorney
Dan Painter, Planning Director
John Evans, Chief of Police
Public Hearing: FY04/FY08 Five Year Capital Improvement Program:
The Mayor opened the Public Hearing at 8:39 PM.
Dan Painter, Director of Planning, gave a presentation on this fund. In the first year FY04, approximately $134,000 has been programmed that have been donated to the City by two developers. Lawrence Doll donated $90,000 to the city at the time he purchased eight acres of the C-100 property from the City. The City is not required to use those funds for the development of the 8-acre parcel but must be utilized by the city for public purposes. The Planning Commission did not want to improve the 3 acres but leave as passive. They wanted to use those funds for Skate Park ($55,000) and ADA requirements ($35,000) at Costello Park.
The fire department has requested a new ambulance be purchased this year due to the condition of their backup ambulance. In FY05, staff has shown the need for the city to approve a bond issue. The projects that would receive the benefit of the bond issues are city building construction projects. The amount of the bond issue would be $1,700,000. Without the bond, it would not be possible to fund these projects in a timely manner. The Planning Commission recommends approval of the FY04 Capital Improvement Program as revised. Staff recommends approval as recommended by Planning Commission.
There were no citizens wishing to address the Public Hearing.
Mr. Doll agreed to put sidewalks to the corner from his development. This is not part of the $90,000.
The Mayor stated this is a plan. Councilmember Brendel stated this is a planning document and the funding and years they will be purchased is a Governing Body decision as part of budget process.
Councilmember Slater would like to receive this and defer decision making until we have opportunity to discuss it. Councilmember Wren stated this is a Public Hearing right now.
Councilmember Privett stated Staff had said that the bond issue was something that Governing Body thought appropriate. She stated the Governing Body needs to find out where this bond issue originated. Planning Commission went with it because it was a Staff recommendation.
Close Public Hearing at 8:37 PM:
MOTION: Councilmember Wren
SECOND: Councilmember Brendel
VOTE: Unanimously passed
MOTION: Councilmember Wren moved to approve the Plan as presented.
SECOND: Councilmember Correll
Councilmember Slater would like to see this item deferred. There are a number of issues discussed in this Capital Improvement Program. She has questions about city hall meeting space and the skate park. Governing Body should approve the FY03 amended budget and then address this issue.
MOTION: Councilmember Slater moved to defer this item to a later date.
SECOND: Councilmember Brendel
There is no debate on tabled motion.
VOTE ROLL CALL: Yes: Slater, Brendel, Bunner, Privett
No: Correll, Wren, Treuting
Approved February 18, 2003
OFFICIAL MINUTES OF THE REGULAR MEETING OF THE MANASSAS PARK GOVERNING BODY HELD ON TUESDAY, FEBRUARY 4, 2003 AT 8:00 PM AT CITY HALL, ONE PARK CENTER COURT MANASSAS PARK, VIRGINIA
1. Roll Call:
William J. Treuting, Jr., Mayor
Kevin P. Brendel, Vice Mayor
William R. Wren
Vonna L. Privett
I. Allen Correll
Michael R. Bunner
Noreen C. Slater
Absent: None
Also Present:
Lana A. Conner, City Clerk
David Reynal, City Manager
Dean Crowhurst, City Attorney
Dan Painter, Planning Director
John Evans, Chief of Police
Wesley Wagner, Public Works Committee
Gerald R. Grove, Fire Chief
2. Closed Meeting at 7:30 PM: State Code of Virginia: Freedom of Information Act: Section 2.2-3722(A)
3. Reconvene in Open Meeting
4. Certification of Closed Meeting and addition of items to Agenda due to closed meeting (If Necessary):
MOTION: Councilmember Privett moved to defer Item 2,3, and 4 to end of meeting after Item 15 Discussion, move Item 9a Public Hearing Capital Improvement Program and address as Item 9d, and move up Item 9b to 9a Years of Service Award and Employee of Year Award.
SECOND: Councilmember Brendel
VOTE: Unanimously passed
5. Invocation: Councilmember Wren
6. Pledge of Allegiance: Councilmember Correll
7. Approval of Agenda
MOTION: Councilmember Wren moved to approve Agenda with noted correction on Item 2,3, and 4, and Item 9a&b.
SECOND: Councilmember Brendel
VOTE: Unanimously passed
8. Citizens Time:
a. Scott Clay, 9278 Matthew Drive: He is President of Manassas Park Boosters Club. He was here tonight to invite everyone to attend the Harlem Rockets vs. Manassas Park All-Stars on Monday February 24, 2003. They raise between $6,000/$7,000 a year to help the athletes. He is Vice President of Blooms Station HOA and they have a new web site www.bloomsstation.org. He is asking that this be linked to city web page. He stated the HOA is working with staff to
resolve the Parcel “C” issues.
9. Reserved, including public hearings and decisions
a. Years of Service awards and Employee of the Year Award
The following city employees received years of service award
Five (5) Years of Service $50.00: Travis D. Mosher, Bethiah S. Shuemaker
Fifteen (15) Years of Service $150.00: Karin L. Clatterbuck and
Mark D. Stewart
Twenty (20) Years of Service $200.00: Karin Bakken
Twenty Five-Years (25) of Service $250.00: John M. Viggiano and James E. Shifflett
Thirty Years (30) Years of Service: $500: Lana A. Conner
2002 Employee of the Year: Rupert P. Prinz for his work on the accreditation process reviewing and revising departmental policies and procedures, locating documents required for accreditation standards, inventory and inspection of vehicles, and his part in capturing suspects involved in robbery that occurred in the City.
b. Proclamation: March: American Red Cross Month
MOTION: Councilmember Wren
SECOND: Councilmember Slater
VOTE: Unanimously passed
Karen Wayne, Executive Director, gave the Governing Body a briefing on Prince William Chapter of the American Red Cross. They have prepared an Emergency Preparedness Tool Kit. This area received 30 of them and she has selected the City of Manassas Park (a business of 50 or less employees) to receive one of the kits.
They have trained over 185 residents in workplace training (CPR, First Aid and AED). That does not include anyone in the City that would like to take a community course. They have spent over $3500 in Manassas Park in terms of fires. In the Prince William Greater area, they have spent $75,000. This is a huge increase and they are very worried if this keeps up they have five more years of fiscal year and might not be able to continue to provide these services to people who face these horrible disaster of losing everything.
She thanked Manassas Park for the gift of Tammy Bergeron, City Representative, who has been a great asset to the Board. She thanked the Mayor for spending a great deal of time with her to talk about the partnership and how we can increase it. She thanked Councilmember Slater for working with them to get an agreement signed for shelter agreement. The partnership can only improve with building this relationship.
c. Manassas Park Women’s Club Presentation:
Frances Embrey, President, Manassas Park Women's Club presented the police department with two dozen bears for police/fire personnel to be given to children that are in a stressful situation.
She gave a brief presentation on what the different organizations in the City are doing to help promote the city and for what they are doing for the betterment of the city and city residents. She is talking about VFW Post 1811, Signal Hill Lions Club, Scouts, and PTO’s. The Manassas Park Women’s Club has many projects to help citizens and the schools.
She gave a presentation on HOBY that was held at the school on Saturday. This program is designed to seek out develop and recognize leadership potential commencing with high school sophomores. CLUE was an all day program chaired by Theresa Polk. There were three students invited from each high school in the City, Manassas and County.
The Women’s Club and Special Events Committee of Parks and Recreation are in process of planning a St Patrick’s Day dance on March 15, 2003 for senior citizens free of charge.
The Governing Body thanked the Manassas Park Women's Club for all their support over the years to the residents of the City. Councilmember Slater stated they were the right arm of Governing Body and Councilmember Privett stated they were the heart of the Governing Body.
MOTION: Councilmember Wren moved to proclaim March as “Women’s History Month”.
SECOND: Councilmember Slater
VOTE: Unanimously passed
d. Public Hearing: Capital Improvement Program FY04
Separate Minutes taken on these public hearing.
4. Reports of City Officials and Committees
a. City Manager: Report given to Governing Body.
Wesley Wagner, Public Works Director:
The signal at Polk Drive and Manassas Drive is being connected by NOVEC. There is a minimum of 72 hours that the signal must be placed in the flash when first energized. City hopes to begin that process on Friday.
City will put the signal into operation on Wednesday since there is a weekend between start of flashing and ending of flashing signal. City must make sure that everything is functioning properly. The signs stating change in traffic pattern have been installed.
Signal at Andrew Drive and Manassas Drive: The poles are up and the mast arms are there. The poles were the hold up. Staff will look at the issue of the four way stop signs and the best time to remove them. They could possibly bag them until city is comfortable they will not need them anymore.
b. City Attorney: No report
c. City Clerk: No report
d. Council members:
1. Councilmember Wren:
*Public Works Committee met tonight. They discussed 12d and Committee will make a recommendation at that time. They discussed traffic light, which was discussed earlier. Public Works Committee will visit the intersection of Polk Drive and Manassas Drive to review the issue of removal of parking spaces without notifying the homeowners.
*Potomac and Rappahannock Transportation Commission meets this Thursday night at 7:30 pm at Transit Center. Operations Board meets at 6:15 pm that night.
*Fare Increase is being considered for their systems. A Public Hearing will be held on February 19th at Transit Center.
2. Councilmember Slater:
She thanked Red Cross for all they do for the City and the residents.
3. Councilmember Correll:
*The website task force met on January 29th at 7pm at City Hall. They discussed and reviewed several website and implemented GIS webs services. Websites that use vector control seems to have very rapid response time. GIS services were used for a wide variety of requirement including presenting information on water & sewer lines, bus stops, create sidewalks, zip codes, properties with code violations, etc.
4. Councilmember Bunner:
*Town Meeting: February 17 at 7:30 PM the Governing Body will hold a Town Meeting on proposed FY04 budget.
*Public Safety Committee met on February 3 and next month they will be looking at proposed renovations to police department.
Agreement with American Red Cross: Chief Evans and Chief Grove will be meeting with American Red Cross to come up with a draft agreement.
5. Councilmember Brendel:
Rebroadcast of Meeting: There was a problem with the Worksession getting onto the television for live broadcast. The amended Worksession budget will be rebroadcast later this week so citizen can watch it.
*Jeffrey Friedler has stated he cannot continue to serve on the Technology Committee because of work requirements. He will be available if the city needs him for various tasks. Councilmember Brendel stated he has been a big help and will continue to ask for his help when he is available.
*He congratulated all city employees for their awards and for the employee of the year.
*The Municipal Area Network is up and we have connectivity amongst buildings, which is a plus. We are starting to look at migrating e-mail over to Virtual Town Hall, which will lessen the cost of e-mail services. Present cost per account is $120 per year. With this new service, it will drop to $60 per year. City has multiple department of information technology through state lines that come in for the benefit of Commissioner of the Revenue, Treasurer, and Registrar office. They are getting new requirements and Committee will see if they can use MAN to reduce those cost.
They will look to see if they can reduce cost on all of their IT connections. They will look at standardizing applications across all desktops, virus software, firewalls and intrusion detections policies and procedures. Do we need to implement filtering software? They will discuss record managements and e-mails and what has to be retained by the state. At some point, the City is going to have to come up with support staff to maintain this and work on the various issues.
*Emergency Operations Plan: Information should be placed on city website on ways to alert people on procedures during emergency.
*The city is going to get a new business Kidsport at intersection of Manassas Drive and Digital Drive.
*FY04 Budget: Citizens are receiving new assessments. They were projected at 8.5% but wound up being 20%. Governing Body is asking for input from citizens early in the budget process. Citizens are looking to Governing Body as to how we make use of the money, how much of it we retain and how much turned back to the citizens.
Funding has gotten tight over the years and Governing Body has decided that things could wait another year until more money materialized.
It is Governing Body intention to look at all the options that are available with increased revenue whether it is enhancing services we have to meet citizen’s needs whether we are going to have new services that will provide something that we can’t provide today. One of the items he suggested was to reduce the service fee on water bill by using real estate taxes revenue as a transfer over to water & sewer. This way you would reduce the service fee (that is not tax deductible) and still be able to deduct all the real estate taxes when you file your taxes at end of year.
If we have to pay money in one form or another he would like to get the most benefit out of it. Governing Body needs to look at where we are at what we want to do and what other solutions are available besides cutting the tax rate.
There are a number of proposals out there that either will require city to provide additional services without a funding stream. One of the services they are talking about is out of the $5 local fine they will ask locality to ship $2 of that back to the state. They are not only mandating programs without funds but are now asking localities to send local money to them to help them with budget.
At the Governing Body meeting on Monday night, City Manager was asked to get a breakdown on city tax rate and what it entailed as compared to surrounding jurisdictions. Councilmember Brendel stated he got this information and forwarded it to City Manager. Manassas Park tax rate is higher than Prince William County and Manassas but city does not have such things separately such as trash removal, fire levies, gypsy moth levies, mosquito control levies, parks & recreation levies, etc. Towns pay a separate real estate tax along with Prince William County taxes. Governing Body wanted to compare apples to apples when looking at the tax rate.
*Belmont Station: They are having an issue with red clay dust from surrounding construction getting their homes, sidewalks, etc. The City Manager stated that inspectors have talked with the contractors and asked them to make extra efforts to control dust on their site. It has been very wet very dry very cold and very windy so the dust is very hard to control. The City Manager stated if there is property damage, homeowners have recourse but he does not think there is anything that can be done with dust. The City Attorney stated the city is not liable in any way. If there is damage it is the responsibility of the contractors. The City is responsible to make sure contractor is cleaning the street and following dust control. If a homeowner
thinks they have damage, they can contact the Building Department.
6. Councilmember Privett:
*She congratulated Officer Prinz for being names Employee of the Year.
*She thanked Red Cross for coming in. She stated we need to listen to each other when you hear we either have a contract or we don’t have a contract. We tend to shut each other out. We need to listen to each other more and talk less.
*She asked everyone to pray for the families of the astronauts who died on the Columbia.
She read e-mail from Laurel Clark, Astronaut, to her family shortly coming down from the mission about the mission and what she had observed. They were doing what they loved to do. We need to respect what they were doing and keep it going. We need to keep them in our hearts.
*She stated that during the last ice the city had the other morning, she received calls from Blooms Crossing stating the city put down salt and sand then the street sweeper came through and washed it off the street on Matthew Drive. What is going on? The Public Works Director stated he received calls about this but it was not public works department that did the cleaning. The City Manager stated that was the contractor cleaning the streets after the trucks came through.
*Code Enforcement: The Wednesday inspections team by Staff in Conner Center is no longer occurring since the new full time code enforcer is the primary person on code enforcement. Councilmember Privett would like to see Conner Center cleaned up. The original inspection team has other responsibilities they must take care of as part of their job. Councilmember Bunner asked for report from code enforcer and percentages of closures. Councilmember Slater stated she thought the job description of the Code Enforcer was only inspecting residential not commercial. The City Manager stated his job is to inspect all properties in city for code violations including zoning.
7. Mayor Treuting:
*The Columbia Disaster is just one more thing confronting the entire world. Things confront us now that years ago we thought we would never see like the Columbia disaster, and terrorist bombing of innocent civilians. It is strange times. Every day you see more and more of our sons and daughters being deployed and leaving families behind. We need to reflect on what is happening to us and think about those people. Say a prayer for those who have passed away and for the families they left behind. Look at what can be done for neighbors when family members are being deployed. Look at what you can do for your neighbors and senior citizens during harsh weather.
*On February 17th the Governing Body will meet on FY04 budget. As the Governing Body was going through the amended budget process in Finance Worksession, the concern was trying to understand some of where the citizens want to go with the new budget process. The dollar figures of what the tax assessments went up averaged 20%. It is amazing the way the value has increased in Manassas Park both residential and commercial. The question is how is the city going to spend the money. Normally the Planning Commission recommends the Capital Improvement Program. City Staff works on it and then a Public Hearing is held for citizen comment at the tail end of the program not the beginning. With this meeting, Governing Body is trying to get the
comments up front to help when they work on FY04 budget. The Mayor stated that the issue that Councilmember Brendel brought up about lowering water & sewer service fee is an option that could save about $240 but if a homeowner is paying $850 in additional taxes, he does not think that is a good bargain.
*He stated that the Manassas Park Athletic Boosters work very hard. They have already given $8000 but actually contribute up to $14000 that helps get the things that helps the kids excel. It is a good contribution. You will get the opportunity to see him and Councilmember Bunner make fools of themselves in some capacity during this game.
*American Red Cross: They are looking for volunteers especially bilingual to conduct additional classes. The Red Cross will come back and give a report on what is going on in our area.
In regard to the comment by Councilmember Privett, on Red Cross contract information, that information came from the Red Cross. He agrees with Councilmember Privett that we should get the information right but that is what they told him.
Longevity Awards: He thanked the volunteers and city staff for years of service. It is amazing every year to look at the hundreds of years of experience that staff and what that contributes to the city. The job gets done because of the hardworking people that are in the different departments.
*He thanked Bob Anderson of Metro Sign for the donation of a new fire department building sign.
11. Consent Agenda
a.
There were no Consent Agenda items.
11.1 Clarification or comment of Consent Agenda Items
There was no comments or clarifications for these items.
12. Unfinished Business
a. Adoption of FY03 Amended Budget:
The change in general fund is related to three items: an additional $300,000 collection in personal property taxes, additional $200,000 in new public safety grants, general realignment of revenue figures based on actual collections to date. On the expenditure side, the big item would be the addition of new staff in inspections department, Commissioner of the Revenue, Senior Director and Grants Coordinator. The schools changed in step with the increase in revenue in general fund. There are additional realignments based on projections made last April in terms of what the carryover was going to be for FY02 and school carryover itself. The major increase in Capital Improvement Program reflects water system improvements Phases I, II, III, and IV
and the new pressure values for the east side water improvements.
The school building fund was not in existence when budget was approved last year and was established to account for bond anticipation note. The Enterprise Fund had a windfall of approximately three million dollars additional revenues due to increased tap fees.
There was about $8,000 spent on Park Center project and there are other cost coming down. They left $15,000 in that line item. There was $10,000 placed in education for tuition reimbursement and $10,000 supplement for Hispanic speaking employees.
Councilmember Brendel stated city is taking a substantial portion of the revenue in Enterprise Fund and putting it toward additional improvements to water system on west side of the city.
MOTION: Councilmember Bunner would like to approve the FY03 amended budget with addition of $12,000 toward the purchase of a new vehicle in parks & recreation as opposed to used vehicle and taking it out of general fund reserves.
SECOND: Councilmember Wren
Councilmember Bunner asked how much money would it cost to advertise the RFP for Park Center. We are taking all the funds out of that line item. The Mayor stated staff needs money to market the RFP to pay for preparing documentation advertising in trade journal, etc. He does not think there is enough money to do this in budget at present time. Councilmember Correll asked if we couldn’t appropriate $10,000 for this item. Councilmember Slater stated we don’t have the appraisal and are close to the FY04 budget.
MOTION: Councilmember Correll moved as friendly amendment to appropriate $10,000 in Economic Development budget for advertising for Park Center Development.
SECOND: Councilmember Wren
Councilmember Wren and Bunner accepted this as a friendly amendment to original motion.
BakedMedia was hired to develop a marketing package. If we are going to promote it then you need funds in advertising (3600). Councilmember Brendel wanted to know if city would have to re-advertise if we increase the budget by a certain percentage? The City Manager stated what we are talking about tonight would not require another Public Hearing. Increasing the budget by $10,000 would not require a Public Hearing. Councilmember Brendel stated he was not sure that the figure is $10,000 because it could be fifteen or twenty thousand. He would like to wait and see what the figure is going to be before the budget is changed.
VOTE ROLL CALL: Yes: Bunner, Wren, Brendel, Correll, Privett, Slater, Treuting
12a Resolution_______________Public Facilities Manual:
MOTION: Councilmember Wren moved to accept recommendation of Public Works Committee and approve the following Resolution:
WHEREAS, THE public Facilities Manual has been adopted to provide guidance and direction in the development of the public facilities of the City.
WHEREAS, it is important to periodically review the requirements in term of changing technology and standards,
WHEREAS, proposed amendments to Section 506.6, Fencing Requirements, of the Public Facilities Manual has been reviewed and proposed amendment:
506.6 Fencing Requirements; The Director shall require temporary fencing around any silt pond. The Director may require permanent fencing, 4’ high chain link or approved equivalent around a storm water management facility if the facility is over 2 feet deep, takes over two hours to drain and the slope to the facility is in excess of 3:1; or, is in a congested area. If the facility is required to be fenced according to the above criteria, this requirement may be eliminated by the Governing Body if all homeowner within 500 feet of the facility sign a petition requesting the fence not to be erected and approved warning signs are erected.
NOW THEREFORE BE IT RESOLVED by the Governing Body of the City of Manassas Park that Section 506.6 of the Public Facilities Manual is hereby amended as shown.
SECOND: Councilmember Slater
VOTE ROLL CALL: Yes: Wren, Slater, Brendel, Bunner, Correll, Privett, Treuting
13. New Business
a. Worksession Agenda for February 11, 2003:
Councilmember Brendel recommends that 1B Code of Ethics be deferred. Add 1E Capital Improvement Program. Get a written status on traffic enforcement-decals and cell phone tax next week. Councilmember Slater would like a written report on property maintenance plan. Governing Body will have a 15-minute discussion on Meeting Agenda order. The City Manager will give Governing Body a tax rate comparison with surrounding jurisdictions. The Strategic Plan will be part of FY04 budget.
MOTION: Councilmember Wren moved to approve Agenda as amended.
SECOND: Councilmember Brendel
VOTE: Unanimously passed
The target date for the American Red Cross agreement will be March 2003.
b. Appointment of John Alvarez: UOSA:
MOTION: Councilmember Wren moved to appoint John Alvarez for a term to expire
March 1, 2006.
SECOND: Councilmember Slater
VOTE: Unanimously passed
c. Contracts for Pool Operations 2003: Catherine Morretta, Director of Parks & Recreation
These are extensions of the current contract for both city pool operations with Century Pool Management. A portion of the contract in the amount of $128,573 would be funded in FY04 budget and the remainder in FY04. This contract except for dates and fee structure has not been changed. City Attorney reviewed it last year. One clause was put in the contract dealing with extensions because in the past the city had problems finding a company that was reliable. They believe this company is reliable.
The Mayor stated there has been a steady change over of contractors who were unsatisfactory. Staff continued to rebid until they go a company that was satisfactory. When this company came up for renewal, Staff felt it was in the best interest of the city not to rebid but extend the contract, which is legal under the provisions. The extension meets the legal intent of the contract.
Councilmember Brendel stated you have to go back and look at the original bidding documents and the provisions in those documents. Does the original document allow for all of these extensions?
Councilmember Slater stated we had this company since 1999 and she feels like this two-year extension violates the spirit and intent of the Public Procurement Act. This is the fourth extension. She would like to see this contract go out to bid. The Director requested that this contract be approved and city be allowed to go out to bid at the end of the pool season. The City Attorney stated five years is a reasonable term for a public contract. He would like to see the original language of the bid documents put out for bid and what came back to the city as result of RFP.
Councilmember Slater would like to defer this for two weeks. The Director stated that the City is getting close to the beginning of pool season and to defer it more than two weeks is cutting it close as far as getting the pool up and running and encroaching on operations. There are always mechanical issues that need to be addressed before the pool opens.
MOTION: Councilmember Brendel moved to approve the contract subject to City Attorney review and authorize Staff to go out to bid if City Attorney deems it necessary and delete Paragraph D of Section XVI.
SECOND: Councilmember Wren
AMENDMENT TO MAIN MOTION: Councilmember Slater moved to delete Paragraph D of Section 16 dealing with extension of contract.
SECOND: Councilmember Brendel
The City Manager stated if the City Attorney deems it not appropriate to renew or approve this contract, he is asking Governing Body to authorize them to rebid immediately. Councilmember Brendel and Councilmember Wren accepted both as friendly amendments.
VOTE ROLL CALL: Yes: Brendel, Wren, Bunner, Correll, Privett, Slater, Treuting
13d. Parks and Recreation Department Truck Purchase:
MOTION: Councilmember Bunner moved to approve the purchase of a 2002 Ford F-350 one-ton Crew Cab at a cost not to exceed $32,000.
SECOND: Councilmember Slater
VOTE ROLL CALL: Yes: Bunner, Slater, Brendel, Correll, Privett, Treuting, Wren
13e. Ordinance: Tax exemption for Rehabilitated Residential Properties: Public Hearing:
MOTION: Councilmember Privett moved to authorize a Public Hearing on February 18, 2003
SECOND: Councilmember Wren
VOTE: Unanimously passed
13f. Public Works – City Hall Renovations
Reconfigure conference room to provide more space for Governing Body storage and audio/video control. Conversion of existing storage area in the center-rear portion of the building to three offices. Conversion of the men’s restroom near the registrar’s office to two accessible restrooms-one unisex and one men’s. City received three bids
John Turner & Sons Gainesville, VA $23,845
Trimark Cons. Services Falls Church, VA $35,630
Gainesville Const. Gainesville, VA $62,965
Staff recommends acceptance of low quote from John Turner & Sons.
Councilmember Slater wanted this item deferred until the Public Works Committee to review it. She stated she thought it was the desire of the City to use city businesses whenever possible. There are no city contractors.
Mr. Wagoner stated a city business was contacted but they did not wish to bid on this project. There is no starting and completion date on in about thirty days. Mr. Wagoner stated the thirty days would be from the day they are authorized to proceed.
AMENDMENT TO MAIN MOTION: Councilmember Brendel moved that a penalty for not completing project on time be added and that a start and completion date be added to contract.
SECOND: Councilmember Wren
VOTE ROLL CALL: Yes: Wren, Correll, Brendel, Bunner, Privett, Treuting No: Slater
14. Reading, correction (if necessary) and approval of the minutes of Previous meetings:
a. January 14, 2003 Finance Committee:
MOTION: Councilmember Brendel moved to approve with noted correction:
Page Four: Hispanic Workforce: will be implemented in FY03
SECOND: Councilmember Privett
VOTE: Unanimously passed
b. January 21, 2003 Public Hearing FY03 Amended Budget:
MOTION: Councilmember Privett moved to approve as presented.
SECOND: Councilmember Brendel
VOTE: Unanimously passed
c. January 21, 2003 Public Hearing Solicitors Ordinance:
MOTION: Councilmember Privett moved to approve as presented.
SECOND: Councilmember Wren
VOTE: Unanimously passed
15. Discussion Period
There were no citizens that called in for this meeting.
Closed Meeting at 7:30 PM: State Code of Virginia: Freedom of Information Act: Section 2.2-3722(A)
MOTION: Mayor Treuting moved that the Governing Body will now go into closed meeting and consider “the acquisition of real property for a public purpose…where discussion in an open meeting would adversely affect the bargaining position or negotiating position” of the City, and to discuss “specific legal matters requiring the provision of legal advice” by the City Attorney pursuant to Section 3 and 7 of Section 2.2-3711 of the Code of Virginia.
SECOND: Councilmember Brendel
VOTE ROLL CALL: Yes: Treuting, Brendel, Bunner, Correll, Privett, Slater, Wren
Reconvene in Open Meeting
Mayor Treuting reconvened the regular meeting out of closed meeting at 11:15 pm.
Certification of Closed Meeting and addition of items to Agenda due to closed meeting (If Necessary):
MOTION: Councilmember Brendel moved the following Resolution:
WHEREAS, the Governing Body of the City of Manassas Park has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712(d) of the Code of Virginia requires a certification by this public body that such closed meeting was conducted in conformity with Virginia law.
NOW THEREFORE BE IT RESOLVED that the Governing Body of the City of Manassas Park hereby certify that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements under this chapter and
(ii) only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the meeting by the public body.
SECOND: Councilmember Wren
VOTE ROLL CALL: Yes: Brendel, Wren, Bunner, Correll, Privett, Slater, Treuting
16. Adjournment 11:16PM:
MOTION: Councilmember Privett
SECOND: Councilmember Brendel
VOTE: Unanimously passed
Approved February 18, 2003
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